What's the best gym scheduling software for your gym?

Let’s face it. Managing a gym isn’t the easiest job. Between juggling class schedules, coordinating staff, and keeping members happy, all the day-to-day operations can feel like a high-intensity workout (without the endorphins).  

Not if you’ve got rock-solid gym scheduling software in your corner. Let’s take a look at why every gym deserves a great software platform, and what to look for in yours.

What is gym scheduling software?

Gym scheduling software does what it says on the tin, helping you schedule and manage your gym programs, classes, staff, and members from one central platform — all without breaking a sweat.

Tailored to the specific needs of the fitness industry, and customisable to suit different types of fitness businesses, gym scheduling software helps you run your business more efficiently and effectively.

From an admin perspective, you can:

• Manage class schedules. Gone are the days of manual logs and spreadsheets. You can book and cancel classes, set up recurring sessions, and notify members of changes or cancellations in real-time. You can also manage waitlists for individual classes from the central scheduling tool, too. ‍
• Manage staff schedules. You can assign shifts, track hours, and even handle payroll integrations. It’s a great way to stay on top of staffing and keep both staff and members happy. ‍
• Integrate with other gym tools. This might include syncing with membership databases, or integrating with billing systems and marketing automation platforms. In other words, no more jumping between different software systems or manually transferring data from one place to another. ‍
• Access in-depth analytics. Put your finger on the pulse on everything from class attendance patterns to member preferences. With this holistic view of your operations, you can make more informed decisions about the classes and services you offer. 

Your members reap the benefits of a great gym scheduling platform, too. For example, they could jump into your member app, which syncs with your software, to check what classes are coming up this week. Then, they could book their spot in a class or pop their name on a waitlist. Plus, they can receive automated reminders if renewals are coming up; or notifications if their favourite instructor is adding a new class. The options are endless.

Which gym scheduling software is best for your gym?

Yes, we’re biased. And of course we’re going to say that Hapana’s all-in-one platform for gyms and fitness studios is the best there is.

Seriously, though, it does pay to do your research. Picking the right gym scheduling software is like picking the right workout routine — it has to fit your individual needs, line up with your goals, and (most importantly) make life easier, not harder. With so many options out there, how do you know which one is the best for your fitness business? 

Before you even start looking at software options, take a step back and think about what your gym actually needs. Are you a small studio looking for a simple solution to manage class bookings, or do you manage multiple fitness centres and want something that can handle everything from scheduling to member management? Maybe you’re somewhere in between.

{{ebook}}

Once you’re clear on what you need, it’s time to start exploring the various gym scheduling software tools on the market. Compare features, ask for user reviews and demos, and get a clear understanding of each platform’s pricing. Don’t forget to ask about customer support, too, as this can be extremely helpful while you’re getting used to the new platform.

With all this research behind you, it won’t be long before you’ve narrowed down your search and you’re ready to start reaping the benefits of your very own gym scheduling platform. And, soon, you’ll be wondering how you ever got by without it.

Step up your scheduling game with a demo

Want to see how Hapana’s gym scheduling software could transform your gym or fitness studio? The best place to start is with a demo of the platform. We’re here to help.