Make the switch to smoother gym setup and management without downtime.
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Daunted by the data? Our team of expert engineers coordinate your migration at every step. We’re more hands-on than you expect – sorting out poor data quality, messy spread sheets and complex legacy systems for a fresh start with no surprises.
Think your current gym setup and management tools are too complicated to migrate? Our team has 10,000 successful migrations under our belt with our industry experience, we’ve seen it all. When other providers are buried in complexities, we lean in to support smooth migration.
Keep existing integrations that work for your business with Hapana’s dedicated onboarding team and API foundation. We work with the gear and systems you’ve already invested in – like gym equipment and wearables – and shape Hapana to fit you like a glove.
Get support from a real person, not a chat bot. Our expert engineers are ready to troubleshoot for a simpler migration.
Frequently Asked Questions
Our goal is to bring across as much data as possible – as long as your legacy software can extract the information. Our goal is to migrate:
- All client and member data including (phone, email, DOB, gender, address, join dates, notes, alerts, barcodes)
- Historical visits
- Historical payments and purchases
- All packs (with correct credits remaining) and memberships activated with payment methods re-tokenized securely (you will not have to recollect payment methods)
- Account balances
- Unused gift card balances
- All future sessions or classes booked
The costing of your migration is assessed on a case by case basis. Old legacy systems can involve a complex data extraction process which will require additional services. But don’t worry – we’ll assess everything before you even start so we can work out timeframes and measure the complexity of what’s required. Then we can discuss your options and the outcomes.
During the data migration process, all client data including bookings (past and future), packs, memberships and payment methods will transfer seamlessly.
The only action clients need to take is to download your new Branded App or perhaps reset their password to access their accounts and everything will be waiting for them when they arrive. It’s designed to maximize their convenience.
Many businesses also use the migration process to re-collect missing client data. You can configure Hapana to prompt the client to fill in the missing fields on their account when they log in for the first time.
Our team works closely with your teams to mutually agree on the project timelines. Migrations can take place in days if there is an immediate requirement to make a move, whilst larger multi-location groups may wish to plan ahead, weeks before execution.
We always recommend a 2-4 week timeline to carefully plan and ‘flick the switches’. This will ensure we have enough timing to submit your new Branded App, train your staff, help you prepare emails to send to your clients for the day of migration and ensure that everything runs smoothly.