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What costs can you expect when equipping a state-of-the-art gym?

Corey Loehr
January 13, 2023
gym startup costs

Starting a gym can be costly, and it's essential to understand the various gym startup costs associated with setting up a state-of-the-art facility. From equipment and flooring to rent and staff, there are many expenses to consider when building your dream gym.

Still, opening a gym comes with costs. If you want a state-of-the-art gym that will bring more members your way, you need to prepare your budget. This article will help you calculate how much money you will need to equip your gym.

The importance of high-quality gym equipment

It's important to remember that investing in high-quality equipment can help you save money in the long run as they tend to last longer and require less maintenance compared to lower-quality equipment. It's also important to consider the gym startup costs and how much you can afford to spend on equipment. You don't want to overspend on equipment and not have enough money left for other essential expenses like rent and marketing. 

However, you should shift your priorities. If you don't, you might pay more than you have to in maintenance costs. A poor-quality gym equipment piece will have to be repaired several times within a short period, which means the investment may not be worth it. A better-quality part will not break that easily.

Initial investment costs: understanding the gym startup costs involved

When equipping a gym startup, you need to keep a few standard costs in mind, such as gym startup costs for equipment, facilities, and staffing. This can be broken down into a few categories.

Fitness equipment: a breakdown of gym startup costs for essential gear

After paying for the location, fitness equipment is the second biggest expense you will have to cover for the gym. The final amount will mainly depend on what you buy (and how many pieces you get). A breakdown of the essential items includes:

· Treadmills: $3,500-$10,000

· Elliptical Machines: $1,000-$3,000

· Weight Machines: $2,000-$5,000

· Bench Press: $200-$500

Depending on the idea you have for the gym, you may also go for specialized equipment. Here are some examples of fitness equipment and how much you will likely pay per piece:

· Climbing Walls: $200-$2,000+

· Boxing Rings: $3,000-$8,000

· Spin Bikes: $30-$3,000

· Stairmaster: $2,000-$4,000

Free weights and other accessories should also be taken into consideration. These can include dumbbells, medicine balls, and kettlebells. Depending on what you buy, you can expect to pay anything between $500 and $2,000. The more accessories you get, the more you are likely to spend.

In the end, you can pay as little as $8,000 to equip a small gym and as much as $50,000 for a larger one. This will also depend on how much you are willing to spend on one piece of equipment. To reduce maintenance costs in the long run, go for higher-quality equipment.

Computer systems: how to factor in gym startup costs for technology

Besides the actual equipment, you will also need specific systems to manage the gym and keep track of gym startup costs – which are not always tangible. You may need a computer system to keep track of member information, billing, and scheduling, as well as software to manage the day-to-day operations of the gym. These systems and software can come with high startup costs, but they are essential to the smooth running of your gym and should be factored into your overall budget.

For example, your gym could use a point-of-sale computer system. There, you can accept payments from the gym members without them having to go to your staff for it.

The final cost will depend on the hardware type that you are getting. Setting everything up can go anywhere from $1,000 to $5,000. After that, you can expect to pay around $200 monthly to maintain the system.

Miscellaneous and merchandise

You must also equip your gym with miscellaneous, basic supplies when considering gym startup costs. This can be papers, pens, pads, soaps, towels, and other similar items. Consider putting aside around $500-$800 for this. Although these items may seem small and insignificant, they will add up and should be factored into your overall budget for your gym startup.

You can also provide the gym members with supplies and merchandise. This can include T-shirts, powders, protein shakes, supplements, water bottles, etc. This may help you appeal more to your clients.


It would help if you did not forget about the signage of your gym when considering gym startup costs. This will help you build up your brand or become more recognizable if you have a franchise. The cost of putting signage can go as low as $20, but you will only get the basics. Depending on the style and general signage you prefer, it can cost you between $100 and $300. Including signage costs in your budget is crucial as it will help attract new members and increase your visibility in the community.

Average final cost

Depending on the size of the gym startup and the amenities it may need, gym startup costs can vary greatly; it can take anything between $50,000 and $1,000,000 to equip a gym. You may feel tempted to get low-priced items, but you may be better off buying bulk from the manufacturer to save on gym startup costs. Depending on the items, you may get as much as 50% off. It is essential to do your research and consider all options when purchasing equipment for your gym to stay within your budget.

Maintenance on the items should be done regularly as well. Accounting for maintenance costs on items could save you hundreds or even thousands of dollars on repairs and replacements.

The bottom line

Equipping a gym is not cheap, and you may need a hefty capital for it. However, buying quality equipment will end up paying for itself because it will attract more clients over time.

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